Migrating from iCal to BusyCal
Sharing with a large workgroup
Syncing with iCloud and on a LAN
Syncing with multiple accounts
Syncing over the internet (WAN)
Syncing with Google via Exchange
BusyCal is a desktop calendar that allows families and small workgroups to easily and cost-effectively sync calendars with iCloud, Google, the iPhone, and with other Macs on a local area network. BusyCal is compatible with other applications, devices and services that support CalDAV or Sync Services, including iCal, iPhone/iPad/iPod Touch, iCloud, Google Calendar, iCal Server, and more. And it's compatible with BusySync, so you can share calendars with both BusyCal and BusySync users on your network.
BusyCal provides a number of productivity enhancements that you won't find in iCal, including a non-modal info panel; To Dos, including recurring To Dos, that display in the calendar and auto-forward until completed; customizable calendar views including a List View and scrolling Month and Week Views; live weather feeds, moon phases, graphics and sticky notes; customizable font styles and sizes; and a list of today's events in your menu bar.
BusyCal syncs with iCloud, Google Calendar, mobile devices, and with other BusyCal users on your LAN. This overview will help you choose the sync method, or combination of methods, that is most appropriate for your situation.
In general, it is best to use one method of syncing, to keep things simple and consistent. Cloud based sync services, like iCloud and Google, are the best way to sync with a mobile device and/or to share calendars with others. Each method has its pros and cons:
This document describes the following scenarios:
You can sync BusyCal and your iOS devices (iPad, iPhone, and iPod Touch) with iCloud. Each Mac and iOS device subscribes to the calendars hosted on iCloud, and changes automatically sync between them. This is the ideal method of syncing between a Mac and iOS device.
You can share calendars with others through iCloud. This is an ideal method of sharing calendars between iCloud users. It enables each user to make changes on any computer or device and those changes will sync to all other users and devices through the cloud.
You can sync BusyCal and mobile devices (iOS, Android, or Blackberry) with Google Calendar. This is an ideal method of syncing if you are a Google Calendar user, need to sync with a mobile device other than iOS (like Android or Blackberry), or are required to sync with Google for some other reason.
You can share calendars with others through Google Calendar. This is an ideal method for syncing between Google Calendar users. It enables each user to make changes on any computer or device that is syncing with Google and those changes will sync to all other users and devices through the cloud.
Note: You cannot sync To Dos with Google Calendar.
If you have calendars hosted on both iCloud and Google, you can configure BusyCal and the iPhone to subscribe to both services.
In this example, there are some calendars hosted on Google and some calendars hosted on iCloud. BusyCal is subscribed to the calendars on both services, and the iPhone is subscribed to the calendars on both services.
BusyCal allows you to sync calendars with other BusyCal users on your local area network (LAN). This method works best for users in a home or small office that do not sync with iCloud or Google. It is not recommended for those who need to share calendars with remote users, or those who are syncing with a mobile device through a cloud-based service like iCloud or Google.
To install BusyCal, download and unzip the BusyCal.zip file, then drag the BusyCal application to your Applications folder and launch it.
BusyCal will run for 30-days in full functioning trial mode. To continue using the software after the 30-day trial period you must purchase a serial number. You may purchase a serial number online or click the Buy Now button in the Register dialog to purchase a serial number within BusyCal.
BusyCal is licensed per user. An individual may install and use the Program on up to two computers used solely by that individual. A Family Pack may be used on up to 5 computers in a single household. The Family Pack license does not extend to businesses. Businesses must purchase single user licenses. When purchasing multiple copies, you will receive a single serial number that can be used on all licensed computers. If you need more licenses in the future, you can purchase additional serial numbers that can be used along with your existing serial numbers.
When you first launch BusyCal, all of your iCal data is instantly imported. The data is actually imported from Sync Services and/or iCloud — the underlying technologies on Mac OS X for syncing calendar data between iCal and other apps/services like BusyCal.
Since BusyCal syncs with iCal through Sync Services and iCloud, any changes you make to your calendars in BusyCal will continue to be synced with iCal. If you later decide not to use BusyCal, all of your data will be current in iCal.
If you wish to stop using BusyCal as your primary calendar and switch back to iCal, you should reset BusyCal. To reset BusyCal, launch BusyCal and select Help > Reset > Reset BusyCal. BusyCal will clear its publish and subscribe settings, delete its database, set iCal as your default calendar application, and quit.
You can sync calendars on your LAN between a mix of computers running BusyCal and BusySync.
You cannot run BusySync and BusyCal simultaneously on the same computer. If you are running BusySync when you launch BusyCal, a confirmation dialog will appear informing you that your BusySync data will be converted to BusyCal and BusySync will be stopped.
If you attempt to start BusySync after running BusyCal, a dialog will ask you if you wish to convert your BusyCal database to BusySync format. BusyCal must be installed in order to perform the database conversion. Once you convert the database, you will be able to start BusySync.
The Calendar List groups calendars by location:
iCloud calendars are type-specific. Each iCloud calendar can contain either Events or To Dos, but not both. BusyCal will indicate a To Do calendar by displaying a checkmark next to its name.
If you have a local, LAN, or Google calendar that you want to host on iCloud, you can move it to iCloud or merge it with an existing calendar on iCloud. See Hosting calendars on iCloud for more info.
You can arrange calendars into groups by selecting File > New Calendar Group, and dragging calendars into the group. Once a group is created, you can show/hide all calendars within the group by clicking the group checkbox.
You can create groups for calendars on any service (Local, LAN, CalDAV, Google, WebDAV), by selecting a calendar from that service and choosing New Calendar Group from the File menu.
Tip: To show or hide all calendars, click a calendar checkbox while pressing the Command-key.
BusyCal provides several customizable views for displaying your calendar, including Day, Week, Month and List View. You can customize the calendar display in Preferences and on the View menu.
Tip: Select Scroll by Weeks from the View menu to scroll the Month View one week at a time.
Tip: Select Scroll by Days from the View menu to scroll the Week View one day at a time.
The List view displays events in a list format. The bottom pane shows the notes field for the selected item where you can edit and format the notes.
You may select a date range from the popup on the top left. And you can specify which columns to show and the sort order by selecting the Columns... menu item.
And you can customize the list view directly:
You can customize the display of the calendar in BusyCal > Preferences > General:
You can customize the behavior of the calendar view (Day/Week/Month/List) by selecting from the following options on the View menu:
BusyCal supports many event types, including:
![]() Banner, Event, To Do, and Journal |
![]() Floating Graphic |
![]() Sticky Note |
Note: BusyCal can sync its unique event types (Journals, Sticky Notes, Graphics, and Tags) to other BusyCal clients through iCloud. But if the events are edited by a non-BusyCal client, such as iCal, data may be lost. See iCloud limitations for more info.
To Dos come in two flavors:
You may show/hide the To Do List by clicking the To Do List button on the lower right, or selecting Show To Do List from the View menu.
You may show dated To Dos and completed To Dos in the calendar.
To show To Dos in the calendar, select BusyCal > Preferences > To Dos, and check the following options:
Tip: Select the options depicted above so that dated To Dos and completed To Dos only appear in the calendar, and Undated To Dos only appear in the To Do List, to eliminate redundancy.
You may create repeating dated To Dos by selecting a repeat interval in the info panel.
All completed occurrences of a repeating To Do are shown in the calendar, but only the next undone occurrence of a repeating To Do is shown. When you complete an occurrence of a repeating To Do, the next occurrence of the repeating To Do will be automatically created.
For example, you could create a To Do on Monday to "Take out the trash" that repeats weekly. Only the next undone occurrence of the To Do will appear in the calendar. When you complete it (or delete it), the next occurrence of the To Do will be created on the following Monday.
Repeating To Dos in BusyCal will sync with iCal, iCloud, and the iPhone (running iOS 5 and either the Reminders app or BusyToDo), as follows:
To Dos displayed in the calendar are sorted by Priority, Due Date and Title.
To Dos displayed in the To Do List may be sorted by clicking on the To Do List header and selecting a sort order.
You can convert To Dos to Events by dragging them from the To Do list to the calendar.
iCloud calendars are type-specific. Each iCloud calendar can contain either Events or To Dos, but not both. BusyCal will indicate a To Do calendar by displaying a checkmark next to its name.
The Info Panel displays the details of the selected event. The info panel can be displayed as a floating window by double-clicking an event.
Or the info panel can be displayed as an embedded panel below the To Do list on the bottom right side. To display the embedded info panel, click the info (i) button on the lower right.
To select the info panel using the keyboard, select an event in the calendar and type Command-Return. You may then move between fields in the info panel with the tab key. Then type Command-Return again to commit your changes.
Tip: You may open/select the info panel by default whenever you create a new event by selecting "Open info panel for new events" in BusyCal > Preferences > General.
The info panel can be customized to show only the fields that are desired. Below is an example of the info panel with the default fields shown, and the info panel with all fields shown.
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To choose which fields to display, select Info Panel Preferences from the BusyCal menu, or click the 'i' icon on the upper right corner of the info panel window, and select from the following options:
You may apply custom tags to events by entering them in the Tags field.
You can also apply tags to an event by control-clicking on an event and selecting a tag from the contextual menu.
The Tags menu displays a list of tags that you've previously entered. You may edit the list by selecting Edit Tags from the Edit menu and adding/renaming/deleting tags in the Tag History dialog.
Busycal allows you to add graphics from your desktop or the web to your calendar.
You may drag a graphic into the calendar to create a floating graphic attached to a date.
To select a graphic, hold down the Option key and click the graphic. Handles will appear that allow you to move and resize the graphic, or delete it by hitting the backspace key.
You may minimize a graphic by selecting it and choosing Minimize from the Edit menu or typing Command-/. The graphic will be minimized and displayed in the date header area. Clicking the minimized graphic will maximize it to its full size.
You can also drag a graphic onto an event and the graphic will be attached to that event and appear in the date header.
You can control the transparency of a graphic in the info panel by dragging the opacity slider.
Below are some some sample graphics that you can drag-n-drop into BusyCal.
The sample graphics above were found on interfaceLIFT
Busycal displays all-day events on Holiday calendars in a unique style. Double-click a calendar to open the Calendar info dialog, and check the "Holiday calendar" checkbox to display all-day events on that calendar on the bottom of the day cell in gray italicized text, rather than as banners.
When subscribing to a WebDAV calendar, such as "US Holidays", BusyCal will detect if the calendar is a holiday calendar by its title, and set the Holiday calendar checkbox automatically. You can set the Holiday calendar checkbox on any calendar, such as a shared company holidays calendar.
An "observed" checkbox appears in the Info Panel for each Holiday event. If you select this option, the date will be displayed in red on that date.
Note: Only one all-day event per day is displayed in the Holiday style. If there is more than one all-day event on a Holiday calendar, the additional all-day events are displayed in the same style as a Journal entry.
BusyCal can display the birthdays from Address Book contacts in your calendar. Select BusyCal > Preferences > General, and select the Show Birthdays calendar option. A new Birthdays calendar will appear under the ADDRESS BOOK heading and any Address Book contacts with Birthdays will be displayed as Banners in the calendar. In addition, if you select the option to Include ages in birthdays, the contact's age will be displayed in the Banner title.
If you open the Info Panel for a Birthday, you'll see some Birthday-specific fields:
The Birthdays calendar can be synced over the LAN with other BusyCal users or with Google Calendar but will not sync to other apps and services like iCal, iCloud and the iPhone because iCal, iCloud and iOS already have direct support for the Birthdays calendar.
The Birthdays calendar is read-only and cannot be edited in BusyCal. If you wish to change or remove a birthdate, you must make the change in Address Book.
Note: iCal has a similar option that displays a Birthdays calendar under the SUBSCRIPTIONS heading. You should disable that option in iCal > Preferences > General, or you will see two Birthdays calendars in BusyCal — one created by BusyCal and one created by iCal.
BusyCal can display a five-day weather forecast in your calendar. When you hover your pointer over the weather icon, an extended forecast is displayed. If you click the icon you'll be redirected to Accuweather.com.
To configure the weather for your area, select BusyCal > Preferences > Weather, select the Show weather checkbox, and enter your zip code or city code.
You may display the weather as large icons or small icons. Small icons appear in the date header.
Select the Show moon phases option to display moon icons.
After specifying your location in the Weather preferences, the Day and Week view will display shaded areas on the top and bottom indicating the hours of darkness (sunrise and sunset) for your location.
You can drag contacts from Address Book or the Address Panel (Window > Address Panel) into BusyCal to attach contacts to events or To Dos.
Drag a contact into the calendar to create a new meeting with that contact. Or drag the contact onto an existing event to add them as an attendee.
Drag a contact into the To Do list to create a new To Do that is linked to that contact. The contact's name will appear in the Title field, and their phone number and email address will appear in the Location field, and a link to the contact will appear in the my URL field.
You can add a contact's info to an existing event by dragging the contact to the Notes field.
You can add a contact's address and phone number to an existing event by dragging the contact to the Location field.
You can add a link to a contact by dragging the contact to the my URL field.
Tip: In addition to contacts, you can drag files, Mail messages, Safari URLs, and other items to the my URL field to create links to those items.
BusyCal allows you to schedule meetings with others by adding attendees to an event and sending a meeting invitation. If the meeting is created on an iCloud calendar, the invitation will be sent by the iCloud server from your iCloud email address. If the meeting is created on a local calendar or Google calendar the invitation will be sent by your mail client from your default mail account.
When you create an event and add attendees to it, a Send Invitation button will appear. Clicking this button will send a meeting invitation to the attendee.
When an attendee receives an invitation, BusyCal will display a dialog asking which calendar to add the invitation to.
The attendee can then Accept or Decline the meeting by clicking the appropriate button in the info panel, and an accept/decline reply will be sent to the meeting organizer.
BusyCal requires you to have a default email address defined in your Address Book Me Card for sending and responding to meeting invitations. You may open your Me Card by launching Address Book and selecting Card > Go to My Card.
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When you receive a meeting invitation via email, BusyCal determines whether or not you are a valid attendee by comparing the attendee email address in the meeting invitation with the email addresses in your Address Book Me Card. If BusyCal finds a matching email address in your Me Card, it will allow you to Accept or Decline the meeting request.
The creator of a meeting is the Organizer. Only the meeting Organizer can edit a meeting; attendees have read-only access. BusyCal determines whether or not you are the meeting Organizer and can edit a meeting by comparing the Organizer email address to the email addresses in your Address Book Me Card.
When you create a meeting in BusyCal, your default email address is used for the Organizer. You may change the default Organizer email by selecting BusyCal > Preferences > Advanced, and choosing one of your email addresses from the Meeting organizer email popup. You can select any of the email addresses in your Address Book Me Card.
Note: Your iCloud email address is used for the meeting Organizer when a meeting is created on an iCloud calendar.
BusyCal sends meeting invitations from the default mail account in Apple Mail. You can set the default account in Mail by selecting Mail > Preferences > Composing, and choosing an account from the "Send new messages from" popup.
You may view outgoing meeting invitations in Mail before sending them. This may be useful for adding a personal note to the email or to change the mail account the invitation is being sent from. To configure this setting, open BusyCal > Preferences > Advanced, and check the "Show outgoing meeting invitations in Mail" checkbox.
Note: Meeting invitations created on iCloud calendars will be sent from the iCloud server as opposed to your Mail client, and will not be displayed before sending.
BusyCal can display alarms informing you of upcoming events.
You can specify the default alarm settings in BusyCal > Preferences > Alarms:
In Alarm Preferences you can specify a default alarm interval for new events, as well as all-day events & to-dos. You may also specify a default snooze interval and action for the alarm window, and whether to display alarms in the menu bar. Lastly, you have the option to Turn off all alarms, which is useful if you are running BusyCal on a server where you do not wish to receive alarms.
When creating a new alarm, you can choose one of the default intervals from the popup menu, or select Custom... to set a custom interval or specific date and time for the alarm.
In addition to Message alarms, the Custom dialog also allows you to create Email alarms, Open File alarms, and Location Alarms.
Location alarms are displayed on an iPhone running iOS 5 and the Reminders app or BusyToDo, when arriving or leaving the specified location. Location alarms can only be assigned to To Dos that are stored an an iCloud calendar.
To create a location alarm, create a To Do on an iCloud calendar, select a custom alarm type of Location, select either "arrive" or "leave" from the popup, click the Location button and select a contact from your Address Book or type an address and press return to search for that address in Google Maps, then click OK.
By default, Location alarms will trigger each time you arrive or leave a location. In addition, you can set a specific date and time when you want to be reminded, regardless of whether or not you reach the location. Location alarms will continue triggering each time you reach a location until you complete the task or delete it.
Tip: Create an Undated To Do called Groceries with a list of needed items in the Notes field, and attach a Location alarm to it that will trigger when you arrive at your local grocery store.
If you show the My alarms field in the Info Panel Preferences, it will enable you to add alarms to events that are triggered only on your computer and not synced with other apps or services.
In addition, if you are subscribed to a read-only calendar, BusyCal will automatically display the "my alarm" field for events on that calendar so you can set personal alarms for those read-only events. This is a useful option for adding alarms to read-only WebDAV calendars like a sports schedule.
If you enable the preference to "Show alarms in menu bar" an alarm menu will appear on the menu bar that displays today's events, including all-day events, appointments, Dated To Dos, and Journals. An icon is displayed next to events that have pending alarms set. Selecting an item on the menu will launch BusyCal and select that event.
Message alarms appear in a floating window. You can snooze an alarm for any number of minutes, hours or days; or dismiss it. If multiple alarms are pending, you can snooze/dismiss them individually or select the "Apply to all" checkbox to snooze or dismiss all of them. Double-clicking an event in the alarm window will launch BusyCal and select that event.
When subscribing to a calendar, all alarms on that calendar will be synced with your computer. If you wish to remove the alarms from your computer without affecting the alarms on the host, double-click the calendar to open the Calendar Info sheet and check the Remove Alarms checkbox.
You can set a global font face and size for all events in your calendar in BusyCal > Preferences > General.
You can apply custom fonts and styles to selected events using the Font menu.
You can apply font styles to notes in the info panel or the List View notes pane. In the List View, the notes pane shows a ruler with additional formatting controls.
If you'd prefer not to display rich text in your calendar, you can toggle the display of styled text by selecting View > Show Rich Text.
You may perform a search by entering text in the search field in the upper right corner. BusyCal will search for all events whose title, location, notes or tags match the search criteria and filter the current view to show the matching events. Only matching events in the current calendar date range are shown. You can then page backward and forward through the current view (Month, Week, Day) by clicking the arrow buttons or typing Command-Left/Right arrow to see matching events in the past or future. You can also switch to the List View and set a wider date range (like a year or a decade) to see more results.
BusyCal displays dates and times based on the format you have specified in System Preferences. It should work with all standard formats but may not always work with custom formats. To set a standard date and time format, open System Preferences > Language & Text > Formats, and select one of the regions from the Region menu.
If you wish to display times in a non-standard format, such as 24-hour time, you'll have to customize the time format as described in the following article.
http://www.macworld.com/article/132049/2008/02/ical24hr.htmlAll events created in BusyCal are scheduled in local time. If your time zone is set to Eastern time, any events you create will be in Eastern time. If you change your time zone, the events in your calendar will shift to reflect the new time zone.
For example, if you live in New York and your time zone settings in System Preferences are set to US/Eastern time, when you create a "Dinner Meeting" at 6:00 PM, it will be scheduled in your local time of 6:00 PM Eastern time. If you travel to California and change your time zone settings in System Preferences to US/Pacific time, the "Dinner Meeting" will appear in your calendar at 3:00 PM, because 6:00 PM Eastern time is 3:00 PM Pacific time.
If you want to avoid this time shifting, you have several options:
Each option is described below.
BusyCal provides a Time Zone menu that can be used to dynamically display all of the events in your calendar in a different time zone. This is useful when traveling between different time zones. It allows your computer's system clock to be set to a new time zone, while BusyCal continues to display events in your home time zone.
To enable the Time Zone menu, select BusyCal > Preferences > Advanced, and check "Show time zone menu in toolbar". You may also check "Use long time zone names" to display a city name along with the time zone.
This will reveal a time zone popup in the upper right corner of the calendar.
Assuming you live in New York (US/Eastern) and travel to California (US/Pacific), here's an example workflow:
Note: This applies to the iPhone as well. The iPhone will automatically change your time zone when you travel and all of the events in your calendar may shift. If so, you can enable time zone support on the iPhone in Settings > Mail, Contacts, Calendars > Time Zone Support, to achieve the same results as described above.
Your time zone is set in System Preferences > Date & Time > Time Zone. In Snow Leopard and Lion, the time zone is set automatically. Therefore, when you travel, your time zone settings may change without being aware of it. If your time zone settings in System Preferences change, all of the events in your calendar will shift to reflect the new time zone. For example, if your home time zone is US/Eastern time, and your time zone settings are changed to US/Pacific time, all of the events in your calendar will be displayed 3 hours earlier.
You can avoid this time shifting by manually setting your Time Zone in System Preferences to your home time zone, as follows:
Now your computer will think it's still in your home time zone and all of the events in your calendar will continue to display in their originally scheduled times.
In addition to scheduling events for a specific time zone, you can schedule events in Floating time. An event scheduled at 9:00 AM Floating time, will appear at 9:00 AM in all time zones.
This may be useful if you are located in New York (US/Eastern) and are sending a meeting invitation to a client in San Francisco (US/Pacific) for a face to face meeting. If you schedule the lunch at noon Eastern and email the invitation to your client in San Francisco, the lunch appointment will appear at 9:00 AM on your client's computer. However, if you schedule the appointment for noon Floating Time, the event will display at noon regardless of what time zone you are in. Then, when you travel to San Francisco to meet with your client, you'll both show up for lunch at noon, regardless of what time zone is set on each computer.
On the other hand, if you're scheduling a conference call with your client in San Francisco while you are in New York, you should not use Floating Time. You'll want each participant in the conference call to see the event in their local time zone, since a call scheduled for noon Eastern will occur at 9:00 AM Pacific.
Warning: Floating Times are not well supported in Google Calendar. If you are sharing calendars with others through Google Calendar, Floating Time events may lead to unpredictable results.
If you wish to display or change the time zone for an event, you can select BusyCal > Info Panel Preferences, and select the Start and End time zone options.
If you enable the Start time zone, a single time zone popup will display below the event end time. A single time zone popup is sufficient for events that begin and end in the same time zone, like a conference call that is being scheduled for 9:00 AM Pacific and Noon Eastern.
If you enable the End time zone field, separate popups will appear for the start and end time. This is useful if you are scheduling an event that spans time zones, like a cross-country flight that departs at 9:00 AM Pacific and arrives at 5:00 PM Eastern.
If you are syncing with Google Calendar and events are appearing in the wrong time zone (like GMT), you may have a timezone setting misconfigured on Google. Login to Google Calendar on the web, and verify that the global and per calendar time zones are correct. Here's where to set the time zones on Google:
After that, new events you create should have the correct timezone set. Existing events may need to be edited for them to get their time zones updated. The easiest way to do that is to unsubscribe/resubscribe or unpublish/republish any calendars you are syncing.
Calendar shortcuts | |
---|---|
Arrow keys | Select different day in calendar |
Command (⌘)-Right Arrow | Go to the next day, week, or month |
Command (⌘)-Left Arrow | Go to the previous day, week, or month |
Trackpad 2 or 3 finger swipe | Go to next/previous day, week or month |
Option-scroll | Change the hours shown in Day and Week view |
Command (⌘)-click any calendar’s checkbox | Select or deselect all the active calendars in the Calendars list |
Space bar | Select or deselect the active calendar in the Calendars list |
Control-click a calendar | Display a contextual menu for editing the selected calendar |
Double-click a calendar date | Create a new event on selected date |
Option-Command (⌘) click-and-drag in Day or Week View | Create a new event in a time slot where events already exist |
Event shortcuts | |
Tab | Select the next event or to-do item in the main calendar view |
Shift-Tab | Select the previous event or to-do item in the main calendar view |
Command (⌘)-E, Command (⌘)-I, or Command (⌘)-Return |
Toggle the selection between the info panel and calendar view and commit your changes |
today tomorrow next week mon 15 8/15 8.15 aug 15 |
You may enter many different abbreviated date formats in the date field and hit tab to enter the complete date |
now 130 130p 1:30 1.30 1:30p 1:30PM 1330 13:30 |
You may enter many different abbreviated time formats in the time field and hit tab to enter the complete time |
Option-drag an event | Create a copy of the event |
Control-click an event | Display a contextual menu for editing the selected event(s) |
Option-click a graphic | Select the graphic |
Command (⌘)-/ when graphic selected | Minimizes the selected graphic |
Command (⌘)-/ when sticky selected | Minimizes the selected sticky |
Click title bar of sticky, then Delete-key | Deletes the selected sticky |
BusyCal menu shortcuts | |
Command (⌘)-comma | Open BusyCal preferences |
Option-Command (⌘)-comma | Open Info Panel Preferences |
Command (⌘)-H | Hide the BusyCal application |
Option-Command (⌘)-H | Hide all other applications |
Command (⌘)-Q | Quit the BusyCal application |
File menu shortcuts | |
Command (⌘)-N | Create a new event |
Command (⌘)-K | Create a new to-do item |
Command (⌘)-U | Create a new undated to-do item |
Command (⌘)-B | Create a new banner (all-day event) |
Command (⌘)-Y | Create a new sticky |
Command (⌘)-J | Create a new journal |
Shift-Command (⌘)-N | Create a new calendar group |
Command (⌘)-I | Show or hide the info panel for the selected calendar, event, or to-do item |
Command (⌘)-W | Close the BusyCal window |
Command (⌘)-P | Print calendars and to-do items |
Edit menu shortcuts | |
Command (⌘)-Z | Undo your last action |
Shift-Command (⌘)-Z | Redo your last action |
Command (⌘)-X | Cut the selected text or event |
Command (⌘)-C | Copy the selected text or event |
Command (⌘)-V | Paste the cut or copied text or event |
Option-Shift-Command (⌘)-V | Paste the cut or copied text and match the existing style |
Command (⌘)-A | Select all text or all events in the current calendar |
Command (⌘)-D | Duplicate the selected text or event |
Command (⌘)-/ | Mark selected to-do as Done or Not Done |
Command (⌘)-F | Make the BusyCal search field active |
Font menu shortcuts | |
Shift-Command (⌘)-F | Show Fonts |
Shift-Command (⌘)-B | Make selected text bold |
Shift-Command (⌘)-I | Make selected text italic |
Shift-Command (⌘)-U | Make selected text underline |
Command (⌘)-Plus | Make selected text bigger |
Command (⌘)-Minus | Make selected text smaller |
Shift-Command (⌘)-C | Show colors |
Option-Command (⌘)-C | Copy style of selected text |
Option-Command (⌘)-V | Paste the cut or copied text style |
Shift-Command (⌘)-P | Change style of the selected text to plain text |
Calendar menu shortcuts | |
Command (⌘)-R | Refresh all calendars |
Shift-Command (⌘)-R | Refresh all WebDAV subscribed calendars |
View menu shortcuts | |
Command (⌘)-1 | Switch to Day view |
Command (⌘)-2 | Switch to Week view |
Command (⌘)-3 | Switch to Month view |
Command (⌘)-4 | Switch to List view |
Command (⌘)-Right Arrow | Go forward in the main calendar view |
Command (⌘)-Left Arrow | Go backward in the main calendar view |
Command (⌘)-T | Show today’s date in the main calendar view |
Shift-Command (⌘)-T | Show a specific date in the main calendar view |
Option-Command (⌘)-T | Show or Hide the To Do List |
Option-Command (⌘)-I | Show or Hide the Info Panel |
Shift-Command (⌘)-W | Enable or disable word wrap in the calendar view |
Shift-Command (⌘)-H | Show rich text or plain text in the calendar view |
Shift-Command (⌘)-K | Show or hide weekends |
Shift-Command (⌘)-S | Scroll the current calendar view by Days or Weeks |
Window menu shortcuts | |
Command (⌘)-M | Put the BusyCal window in the Dock |
Option-Command (⌘)-A | Show or hide the Address panel |
Command (⌘)-0 | Show the BusyCal window |
iCloud functions as a CalDAV server where all calendars are hosted. Each Mac and iOS device (iPad, iPhone, and iPod Touch) functions as a CalDAV client and subscribes to the calendars hosted on iCloud. Once subscribed, calendars can be edited on any client and the changes will sync to the host and to all other clients.
All calendars you wish to sync between your Mac, iPhone, and other users, must be hosted on iCloud.
For best results, you should do all of your calendar sharing through iCloud.
You can share calendars with others through iCloud. This is an ideal method of sharing calendars, especially if you have users in different locations, need to sync your calendar while traveling, or have an iPhone. It enables each user to make changes on any computer or device in any location, and those changes will sync to all other users and devices through the cloud.
To learn more about sharing calendars on iCloud, see:
If you have calendars hosted on both iCloud and Google, you can configure BusyCal and the iPhone to subscribe to both services.
In this example, there are some calendars hosted on Google and some calendars hosted on iCloud. BusyCal is subscribed to the calendars on both services, and the iPhone is subscribed to the calendars on both services.
To sync BusyCal and the iPhone with both iCloud and Google, see:
BusyCal allows you to synchronize calendars with iCloud and other CalDAV servers. Once you subscribe to calendars hosted on iCloud any changes you make to events in BusyCal or on iCloud will sync in both directions.
To connect to iCloud (and other CalDAV servers), select Connect to iCloud/CalDAV Server from the Calendar menu and enter your account username and password.
Once you've entered your iCloud account settings, the iCloud server and its calendars appear in the source list and begin syncing. You may now edit events on those calendars and the changes will be synchronized with the server.
Once you are connected to iCloud (or another CalDAV server), you can alter the server settings by control-clicking the server and choosing Server Settings. You may change your username, password, server address, and refresh interval. Push will be enabled by default, if the server supports it.
To remove a server, click the Disconnect button. Any calendars you are subscribed to will be removed from BusyCal, but the calendars will remain intact on the server.
iCloud functions as a CalDAV server where all calendars are hosted. Each Mac and iOS device (iPad, iPhone, and iPod Touch) functions as a CalDAV client and subscribes to the calendars hosted on iCloud. Once subscribed, calendars can be edited on any client and the changes will sync to the host and to all other clients.
All calendars you wish to sync between your Mac, iOS device and iCloud, must be hosted on iCloud.
If you have a local, LAN, or Google calendar that you want to host on iCloud, you can move it to iCloud or merge it with an existing calendar on iCloud.
For this example, let's say you have a local calendar called "Work" that you want to host on iCloud. Here's how you can move it to iCloud:
For this example, let's say you have a local calendar called "Work" that you want to merge with an existing calendar on iCloud called "Fred". Here's how to do it:
Note: iCloud stores events and to dos on separate calendars. Therefore, during the import process, the events will be imported but the to dos will be rejected and moved to the BusyCal Conflicts calendar. To import the to dos, you must repeat this step and import into an existing calendar on iCloud that supports to dos.
Tip: After merging the calendars, you can remove duplicate events by selecting Help > Find Duplicates.
You can sync BusyCal between your Mac at work and home through iCloud. Once you connect to iCloud, any events you create or edit on your Mac at work will be synced to your Mac at home through iCloud and vice versa.
All calendars you wish to sync between work and home must be hosted on iCloud. Unique data types in BusyCal (Stickys, Journals, Graphics, Attachments, Tags, Recurring To Dos, etc.) will sync between home and work through iCloud with some limitations. See iCloud limitations for more info.
BusyCal enables you to share calendars with other iCloud users. Once each user has configured BusyCal to sync with their personal iCloud account, you can then share calendars with each other through iCloud. Once a calendar is shared through iCloud, events can be edited by any user and changes will sync between them.
If you need to share calendars with more than two or three users, see Sharing calendars with iCloud in a large workgroup.
If you have many users in your workgroup that you wish to share calendars with, you may want to configure one of the iCloud accounts as the master where all of the shared calendars are hosted. This will simplify the setup and maintenance of the shared calendars and designate one user as the owner and administrator of the shared calendars.
In the example above, John is hosting all of the shared calendars on his account and is sharing the calendars with Fred, Dave and Mary.
If you need to share calendars in a workgroup where some users use iCloud and some do not, you can setup a hybrid workflow where you are sharing calendars with others through iCloud and over a LAN.
BusyCal can sync with both iCloud and Google Calendar simultaneously.
If you have calendars hosted on both iCloud and Google, you can configure BusyCal and the iPhone to subscribe to both services.
In this example, there are some calendars hosted on Google and some calendars hosted on iCloud. BusyCal is subscribed to the calendars on both services.
To sync BusyCal with both iCloud and Google, see:
Calendars hosted on Google cannot be published to iCloud, but calendars hosted on iCloud can be published to Google, as described below. Although republishing an iCloud calendar to Google is possible, it is not recommended. Ideally, you should only subscribe to calendars hosted on each service, as described above.
If you are subscribed to an iCloud calendar with BusyCal, you can republish that calendar to Google.
To Publish an iCloud calendar to Google, control-click on the iCloud calendar and choose Publish to google.
Note: Your default Google Calendar is hosted on Google. Since calendars hosted on Google cannot be published to iCloud, it is not possible to sync your default Google Calendar with iCloud.
BusyCal can sync with iCloud and over a LAN simultaneously.
You can publish iCloud calendars on your LAN for others to subscribe to. iCloud will only sync calendars that are hosted on iCloud. So, if Fred wants to sync calendars over the LAN with Mary while also syncing those calendars with iCloud, then the calendars must be hosted on Fred's iCloud account and republished over the LAN for Mary to subscribe to, like this:
If both Fred and Mary are syncing with iCloud, then they should share calendars with each other through iCloud rather than over the LAN.
If you need to share calendars in a workgroup where some users use iCloud and some do not, you can setup a hybrid workflow where the iCloud users share calendars through iCloud, and the non-iCloud users sync over the LAN.
You can set up one of the Macs on your LAN as a server that republishes the iCloud calendars over the LAN for non-iCloud users to subscribe to.
In this example, the LAN server is syncing with the widgetco@me.com iCloud account and republishing the iCloud calendars over the LAN for the non-iCloud clients to subscribe to. Those who have iCloud accounts (dave@me.com and mary@me.com), are not syncing over the LAN. Instead, they are sharing calendars with each other through iCloud.
There are some limitations to be aware of when syncing with iCloud.
BusyCal allows you to synchronize calendars with Google Calendar. You can subscribe to calendars hosted on Google, and/or publish calendars hosted in BusyCal to Google. In either case, changes made in BusyCal or on Google Calendar will sync in both directions.
Note: Google Calendar does not provide an API for third-party developers for syncing To Dos. Therefore, BusyCal does not sync To Dos with Google Calendar; it only syncs Events.
In order to sync with Google Calendar, you must enter your Google account login and password by selecting Calendar > Connect to Google Calendar. BusyCal supports both regular Google accounts and Google Apps for Your Domain accounts and you can even sync with multiple Google Accounts.
Enter the following in the Google Server Settings dialog:
By default, Alarms are not synced between BusyCal and Google Calendar. If you wish, you may choose to sync Message Alarms in BusyCal to one of the following Google Alarm types by selecting the Sync message alarms checkbox and choosing one of the following options:
For example, if you sync message alarms to SMSs on Google, then any events you create in BusyCal with a message alarm will map to an SMS alarm on Google. And vice versa, any events created in Google Calendar with an SMS alarm, will map to a message alarm in BusyCal.
Note: when enabling Alarm syncing, the change is not retro-active and will only affect new events that you create and not existing events in your calendar. If you wish to make it retro-active, you must unpublish and/or unsubscribe from the calendars you are syncing with Google, enable the Alarm syncing preference, and then republish or re-subscribe to the calendars.
You can minimize the amount of data you publish to Google by selecting a date range limit from the "Don't publish events older than" popup. This will speed up syncing and reduce the chances of running into a Google quota error (Google limits the amount of data you can sync to protect against spam/abuse).
Note: this setting only applies to calendars you are publishing to Google and does not apply to calendars you are subscribed to on Google.
Once you've entered your Google Account settings, the Google Account appears in the source list, and the calendars hosted on Google appear below it in gray.
You may subscribe to a Google calendar by clicking the checkbox next to its name. When doing so, all of the events on that calendar will be synced to BusyCal. If you have write privileges, you may edit events on that calendar and those changes will be synchronized with Google.
In addition to being able to subscribe to calendars hosted on Google, you can also publish calendars from BusyCal to Google. To publish a calendar to Google, control-click on the calendar and select Publish to <google account>.
An icon will appear next to the calendar name indicating that it is being published to Google. The calendar will be automatically created on Google and any events you create or edit on that calendar in BusyCal or Google will sync both ways.
Once you've added a Google Account, you can alter your Google Sync Settings by control-clicking the Google Account and choosing Server Settings.
To remove a Google Account, click the Disconnect button. This will clear your Google publish and subscribe settings — any calendars you are publishing to Google will be removed from Google and any calendars you are subscribed to from Google will be removed from BusyCal, and the Google Account will be removed from your Calendar source list.
You can keep your calendars in sync between your Home and Work computers by syncing both of them to the same Google Calendar account. For example, Fred has a computer at work and a computer at home and they are both configured to sync with the same Google Calendar account. So, if Fred makes a change on his calendar at work, that change will be sync'd to Google Calendar, and from there it will be sync'd to his home computer.
It is not even necessary to use Google Calendar's web interface — you can just use Google Calendar as a conduit between your home and work computers. This is a great way to keep remote Macs in sync (like home and work, a husband and wife, or a boss and an assistant), particularly if you travel a lot and need to be able to sync from any location. You could even use a Windows PC at work running Google Calendar Sync to sync Outlook with Google Calendar and a Mac at home running BusyCal/BusySync.
In this example, we start out with a Mac at Work hosting the Work calendar, Google hosting the Fred calendar, and a Mac at Home hosting the Home calendar.
To sync calendars between home and work using Google Calendar as a conduit, both the Mac at home and the Mac at work must be syncing with the same Google Calendar account. Once both Macs are configured to sync with Google, they can each subscribe to the Fred calendar that is hosted on Google.
Fred publishes his Work calendar to Google. Once published to Google, the calendar automatically shows up in BusyCal at home and can be subscribed to.
Likewise, Fred publishes his Home calendar to Google. Once published to Google, the calendar automatically shows up in BusyCal at work and can be subscribed to.
The end result shows all of the calendars being synchronized between Work, Google, and Home. Any changes made on a calendar at any location, will sync between all of them.
To simplify things, you may want to host all calendars on Google and set up each Mac to subscribe to Google.
Note: Google does not support syncing of To Dos. BusyCal will allow you to create To Dos locally on calendars you are syncing with Google, but the To Dos will not be synced to Google. Therefore, you cannot sync To Dos between Home and Work using the method described above. However, iCloud does support To Dos. So, if syncing To Dos is important to you, you may want to sync with iCloud instead of Google.
Users in remote locations can sync calendars with each other through Google Calendar without having to share a single Google Calendar account. Each of the users can sync with their personal Google Calendar account, and then use Google Calendar's sharing features to share calendars with each other.
For example, Fred syncs to his personal Google Calendar account, and Mary syncs to her personal Google Calendar account. Then Fred shares a calendar with Mary using the Google Calendar sharing interface, so that the calendar shows up on Mary's Google Calendar. Once there, it will sync to Mary's Mac. And Mary can make changes to that calendar on her Mac and it will sync back to Fred's Mac through Google Calendar.
In this example, we start out with Fred and Mary each syncing BusyCal with their personal Google Calendar accounts, but they are not yet sharing calendars with each other.
Fred can share his calendar on Google Calendar with Mary by logging into Google Calendar on the web and clicking Settings > Calendars > Share this calendar.
In the next dialog, Fred enters Mary's Google Calendar account ID in the Person field, and sets the Permission Settings (Make changes to events, See all event details, or See only free/busy time) for the calendar. In effect, Fred is Publishing his calendar to Mary's Google Calendar account.
Once Fred has shared his calendar with Mary, it will show up on Mary's Google Calendar, and from there it will automatically sync to BusyCal on Mary's Mac where she can subscribe to it.
Now Fred and Mary can both make changes to the Fred calendar in BusyCal and the changes will sync back and forth through Google. This process can be repeated with other calendars that Fred or Mary wish to share with each other or with other Google Calendar users.
The publisher of a calendar is the host and the subscriber is the client. When syncing with Google Calendar, your calendars can be hosted locally in BusyCal and published to Google, or the calendars can be hosted on Google and subscribed to in BusyCal, or a combination. To simplify things, you may wish to consolidate the calendars and host them all on Google.
You can move a calendar that is hosted locally on your Mac to Google Calendar, or you can merge it with an existing calendar on Google. Following are instructions for each.
For this example, let's say you have a calendar hosted on your Mac called Home that you want to host on Google. Here's how you can move it to Google:
For this example, let's say you have a calendar hosted on your Mac called "Home", and you want to merge it with an existing calendar on Google called "Fred". Here's how to do it:
You can sync BusyCal with multiple Google accounts. For example, if you have a personal gmail account and a business Google Apps account, you can configure BusyCal to sync with both of them.
For each Google account you wish to sync with, select Calendar > Add Google Login, and enter your Google account login details.
Note: This method of syncing with multiple Google accounts requires that you enter the google login and password for each account. This is fine for an individual with multiple google accounts. However, if you want to sync with other Google Calendar users without sharing your personal Google Account password, you should follow the instructions for Syncing calendars with remote users using Google Calendar as a conduit.
Once you've configured BusyCal to sync with multiple Google Accounts, each account will appear in the source list and you can subscribe to the calendars on those Google Accounts by checking them.
In addition to being able to subscribe to calendars hosted on Google, you can also publish calendars hosted in BusyCal to Google. To publish a calendar to Google, control-click on the calendar and select Publish to <google account>. If you are syncing with multiple google accounts, you can publish to any/all of them by selecting the appropriate account name in the menu.
BusyCal allows you to sync calendars with other BusyCal users on your local area network using Bonjour zero-configuration networking. When syncing calendars on your LAN, any changes made by one user are automatically synchronized within seconds to all users on the network.
BusyCal uses a publish and subscribe model, where users publish calendars on the LAN that others can subscribe to.
To publish a calendar on your LAN, control-click on the calendar and select Publish to LAN.
An icon will appear next to the calendar name indicating that it is being published.
To set access privileges for the published calendar, double-click on the calendar to open the Calendar Info sheet. The Publish Options section allows you to specify the access privileges for a calendar by setting a combination of read-only and read-write passwords. When a user subscribes to a calendar they will be granted the appropriate privileges based on the password they enter.
There are four possible combinations of access privileges as follows:
Everyone can read and write — Leave both passwords blank to allow everyone full read-write access to your calendar without requiring a password.
Everyone can read; Write protected — Leave the read-only password blank and enter a read-write password to allow everyone read access, while requiring a password for read-write access.
Read and Write protected — Enter a password in both fields to require a password to read or edit your calendar. Use a different password for each so subscribers will be granted the appropriate privileges based on the password they enter (either a read-only password or read-write password).
Read protected; No write access — Enter a read-only password and leave the read-write password blank to require a password for reading, while prohibiting write access.
Once a calendar is being published on the LAN, other BusyCal users on the LAN can subscribe to it.
If a BusyCal user on your network is publishing calendars, the calendars will automatically appear in your source list in gray.
You may subscribe to a calendar by clicking the checkbox next to its name and the events on that calendar will be synced to your computer. If the calendar is password protected, you’ll be prompted to enter a password for read-only or read-write access. If you have write privileges, you may edit events on that calendar and those changes will be synchronized with the host that is publishing the calendar.
Note: If calendars being published by others on your LAN do not appear in your source list, make sure that "Show Unsubscribed Calendars" is checked in the Calendar menu on your computer, and that the publisher has their system Firewall configured properly.
When subscribing to a calendar, all Events, To Dos, Alarms, and Attachments will be synced with your computer. If you wish, you can remove To Dos, Alarms and/or Attachments by double-clicking the calendar to open the Calendar Info sheet and selecting the appropriate Remove checkboxes.
Note: If you subscribe to a calendar with the same name as an existing calendar, a "(2)" will be appended to the subscribed calendar's name (e.g. "Home (2)"). You may rename a subscribed calendar by double-clicking the calendar and entering a new name in the Calendar Info sheet. The name change will only affect your computer and not the host that is publishing the calendar.
Once you've subscribed to a calendar, you can toggle the display of that calendar by checking its checkbox. Even when a subscribed calendar is not being displayed, it will remain in sync with the host. If you wish to unsubscribe, you may control-click the calendar and choose Unsubscribe.
BusyCal will allow you to sync calendars between multiple user accounts on a single Mac. Syncing calendars on a shared computer is the same as syncing calendars on a LAN — each user account on your Mac will appear as if it is a separate computer on your LAN.
To sync calendars between different user accounts, you must enable fast user switching and periodically login to all user accounts so that BusyCal is running simultaneously on all user accounts so it can sync calendars between them. If only one account is logged in, any calendar edits made on that account will be treated as offline edits and will be synchronized the next time all accounts are logged in.
The publisher of a calendar is the host and the subscriber is the client. There is only one host for each calendar, but there can be multiple clients. You may wish to consolidate all of the calendars you wish to share on your network and publish them from a single host computer or dedicated server.
To publish all calendars from a central host, you'll need to transfer the calendars you wish to share to the host computer.
BusyCal is designed to automatically share calendars with other BusyCal users on your local area network via Bonjour. If you wish to share calendars with a BusyCal user in a remote location, you may do so by configuring BusyCal for remote access over the public internet (WAN). This method requires a public IP address and port-forwarding on your router, and is recommended for advanced users only.
Note: Port Forwarding is a complex topic and is recommended for advanced users only. As an alternative to port-forwarding, you can sync BusyCal calendars between Home and Work or with remote users using Google Calendar as a conduit. This can be achieved without making any modifications to your router and enables you to sync from any location, even while traveling.
To configure BusyCal for remote access requires a static public IP address for your Cable/DSL Modem, a static private IP address for the Mac on your LAN that is Publishing calendars on the LAN with BusyCal, and port-forwarding on your router (which may be your Cable/DSL Modem, an Airport Extreme Base Station, or some other device) configured to forward all incoming requests on a certain port (4990 is the default for BusyCal) to your Mac's private IP address.
It is beyond the scope of this user's guide to explain how to configure port-forwarding on your router, but the following resources may prove helpful:
If you are comfortable with port-forwarding and wish to use this method, you may continue with the following instructions for configuring one Mac to publish calendars over the internet, and the other Mac(s) to subscribe to calendars over the internet.
To publish calendars for other BusyCal users to access over the internet, you will have to configure BusyCal to listen for incoming traffic on a static port and configure your router to forward incoming traffic on that port to your computer.
Note: You should designate one Mac as the central host where all calendars are published. The central host is the computer that should be configured for port-forwarding, as described above.
BusyCal automatically displays all of the calendars being published on your LAN in the source list. If you wish to subscribe to calendars over the internet, you will have to configure BusyCal to connect to the remote publisher by selecting Connect to Remote BusyCal User from the Calendar menu.
The remote server will be added to the source list. You can change the server IP address, alter the refresh interval, or disconnect from the server in the Server Settings dialog, by control-clicking the server name and selecting Server Settings.
Note: You can subscribe to a server in your office via Bonjour and then connect to it remotely while at home or traveling by following the steps above. When doing so, BusyCal will recognize that the server you are connecting to remotely is the same server that you have connected to via Bonjour, and will bind the two together as one entry in the source list. And BusyCal will automatically choose the best method for connecting to that server (it will connect via Bonjour when you're on the same LAN, otherwise it will connect over the internet).
You can sync BusyCal with the iPad/iPhone/iPod Touch via iCloud. Any events you create or edit on your iPad/iPhone/iPod Touch will sync with BusyCal, and vice versa, when you sync with iCloud.
You are now syncing BusyCal with your iPad/iPhone/iPod Touch via iCloud. Any events you create on your iPad/iPhone/iPod Touch will sync to iCloud and BusyCal and vice versa.
Note: iCloud requires Mac OS X 10.7 Lion and iOS 5 or later.
You can sync BusyCal with the iPad/iPhone/iPod Touch via Google Calendar. Any events you create or edit on your iPad/iPhone/iPod Touch will sync with BusyCal through Google Calendar.
You must first configure BusyCal to sync with Google Calendar, then perform the following steps on your iPad/iPhone/iPod Touch.
Your iPad/iPhone/iPod Touch is now syncing with Google Calendar. You can now add and edit calendar events on your iPad/iPhone/iPod Touch and they will sync to Google wirelessly, and from there they will sync to BusyCal.
Note: You can also sync an iPhone with Google Calendar using Exchange Active Sync.
You can sync BusyCal with the iPad/iPhone/iPod Touch via Google Calendar. Any events you create or edit on your iPad/iPhone/iPod Touch will sync with BusyCal through Google Calendar.
You must first configure BusyCal to sync with Google Calendar, then perform the following steps on your iPad/iPhone/iPod Touch.
Standard Google Account:
Google Apps Account:
Your iPad/iPhone/iPod Touch is now syncing with Google Calendar via Exchange Active Sync. You can now add and edit calendar events on your iPad/iPhone/iPod Touch and they will sync to Google wirelessly, and from there they will sync to BusyCal.
Note: If you're using Google Apps, you will need to enable ActiveSync for your Google Apps account before you can use Google Mobile Sync.
If you have calendars hosted on both iCloud and Google, you can configure BusyCal and the iPhone to subscribe to both services.
In this example, there are some calendars hosted on Google and some calendars hosted on iCloud. The iPhone is subscribed to the calendars on both services.
To sync the iPhone with both iCloud and Google, see:
You can sync BusyCal with the iPad/iPhone/iPod Touch via iTunes. Any events you create or edit on your iPad/iPhone/iPod Touch will sync to BusyCal, and vice versa, when you sync with iTunes.
You can subscribe to read-only WebDAV calendars, like holidays and sports schedules, in BusyCal by selecting Subscribe to WebDAV Calendar or Find WebDAV Calendars from the View menu. Once subscribed to a WebDAV calendar in BusyCal (and iCal) you can sync the calendar to your iOS device through iCloud. WebDAV calendars will not appear on icloud.com, but they will appear in BusyCal (and iCal) and on your iOS device.
In addition to syncing with iCloud, BusyCal can also sync with other CalDAV Servers including Lion iCal Server and Snow Leopard iCal Server. It may also work with other third-party CalDAV Servers (Kerio, Zimbra, Communigate and Oracle Beehive) but has only been tested with Apple's iCal Server.
Select Connect to iCloud/CalDAV Server from the Calendar menu.
Select CalDAV from the popup menu and enter your Login, Password and Server address. The server address for most CalDAV servers is the server's fully qualified domain name, e.g. "caldavserver.fredco.com". Some CalDAV servers are running in non-standard configurations and require a fully qualified path to your calendar, e.g. "https://caldavserver.fredco.com:8443/CalDAV/calendars/". Your IT administrator or provider should be able to help you with this information.
The CalDAV server and its calendars will appear in the source list and begin syncing. You may now edit events on those calendars and the changes will be synchronized with the server.
Once you are connected to a CalDAV server, you can alter the server settings by control-clicking the server and choosing Server Settings. You may change your username, password, server address, and refresh interval. Push will be enabled by default, if the server supports it.
To remove a server, click the Disconnect button. Any calendars you are subscribed to will be removed from BusyCal, but the calendars will remain intact on the server.
You can manually backup your calendars by selecting File > Back up BusyCal, and saving the backup file to your desktop.
BusyCal automatically backs up your calendars every 24 hours and saves your last 10 backups in ~/Library/Application Support/BusyCal/Backup. You can increase the frequency and number of backups to keep in BusyCal > Preferences > Backup.
If your BusyCal calendar becomes corrupted, or you have lost data, you may revert to one of the backups by clicking the Restore From Backup button. You'll be prompted to select a recent backup file and then to select the calendars you wish to restore. The default is to restore only your local calendars. Click Restore and the calendars you selected will be replaced with the data from the backup.
Select Reset from the help menu to display the following options.
If you're encountering errors or conflicts when syncing local calendars with iCal via Sync Services, your Sync Services database may be corrupted. You can solve this by clicking Reset Sync History, which will rebuild your Sync Services database.
If you wish to stop using BusyCal or start with a clean slate, click Reset BusyCal. This will clear your publish and subscribe settings and delete your BusyCal database. Your iCloud calendars will be preserved on iCloud, your Google Calendars will be preserved on Google, and your local calendars will be preserved in Sync Services.
Note: Any unique data in BusyCal that is not supported by iCal and Sync Services (like Journals, Stickies, Graphics and Recurring To Dos) will not be preserved. If you plan to continue using BusyCal after resetting it, and want to restore the unique BusyCal data, you may restore from a backup.
If you're encountering problems, you can hold down the option-key while launching BusyCal to perform a safe boot. The BusyCal Startup Options dialog will be displayed offering a number of options that may be helpful when trouble-shooting problems.
The Log Window (Window > Log Window) displays a summary of what BusyCal is doing. If something isn't working right, check the log window to see if it provides any clues. When errors occur, a message is printed in the log with thee asterisks (***). For example, if you are syncing with Google Calendar and the Google server is temporarily unavailable, an error message will be printed to the log like this:
*** GoogleSync: temporary error (Service Error: Could not generate feed.)
If you are having a problem and need help solving it, click the Email Support button. This will launch your default email application and create a new message addressed to support@busymac.com with your log files attached as a zip file. Please provide a description of the problem in the body of the message including the names/dates of specific events that are not syncing. We will examine your logs and respond promptly.
If you wish to stop using BusyCal and return to using iCal, you should reset BusyCal and remove it, as follows:
Copyright (c) 2007 Google Inc.
Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.apache.org/licenses/LICENSE-2.0. Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.
Libical is distributed under both the LGPL and the MPL. The MPL notice, reproduced below, covers the use of either of the licenses.
The contents of this file are subject to the Mozilla Public License Version 1.1 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.mozilla.org/MPL. Software distributed under the License is distributed on an "AS IS" basis, WITHOUT WARRANTY OF ANY KIND, either express or implied. See the License for the specific language governing rights and limitations under the License.
The Original Code is libical. The Initial Developer of the Original Code is Eric Busboom. All Rights Reserved. Contributor(s): See individual source files. Alternatively, the contents of this file may be used under the terms
of the LGPL license, in which case the provisions of LGPL License are applicable instead of those above. If you wish to allow use of your version of this file only under the terms of the LGPL License and not to allow others to use your version of this file under the MPL, indicate your decision by deleting the provisions above and replace them with the notice and other provisions required by the LGPL License. If you do not delete the provisions above, a recipient may use your version of this file under either the MPL or the LGPL License."
Copyright (c) 2006 Andy Matuschak
Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.